Maintenance Tendering Made Simple

Streamline Your Tendering Process with Assetnest

Managing maintenance tenders can be complex and time-consuming. At Pole Star Group, we simplify the process with Assetnest’s Maintenance Tendering solution. Designed to save time, reduce administrative overhead, and improve transparency, Assetnest helps organisations efficiently tender maintenance jobs, from creation to award, all in one seamless platform.

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What is Maintenance Tendering
with Assetnest?

Assetnest’s Maintenance Tendering feature empowers organisations to manage all
aspects of the tendering process. Whether sourcing suppliers, evaluating bids, or awarding contracts, our tool provides a structured and transparent workflow to ensure you get the best value and quality for your maintenance projects.

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Key Benefits of Assetnest’s Maintenance Tendering

  1. Centralised Workflow : Manage all tendering activities—creation, tendering, and award—on a single platform, accessible from anywhere.
  2. Transparent Process : Enhance trust and accountability with clear documentation and communication at every step of the tendering process.
  3. Seamless Integration with CMMS : Pull maintenance jobs directly from the CMMS (Computerised Maintenance Management System) or add jobs on an ad-hoc basis, ensuring a consistent workflow.
  4. Time and Cost Savings : Reduce administrative tasks and quickly identify the best suppliers to optimise costs and timelines.
  5. Live Dashboards : Monitor job allocation, financial progress, and status updates in real time, ensuring you stay informed at every stage.
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How It Works

  1. Create Work: Generate maintenance jobs directly from the CMMS or create them ad hoc within Assetnest. Group related tasks into an overarching remit to simplify tendering.
  2. Tender the Work: Send the tender packages to a select group of pre-approved contractors. Contractors receive notifications via email and can submit their tenders through the platform or their personal devices.
  3. Award the Contract : Review submissions, evaluate contractors, and award the tender with confidence. Unsuccessful bidders are notified automatically, keeping the process efficient and professional.
  4. Track and Manage Progress: Monitor the status of awarded contracts with a comprehensive dashboard, tracking both financial and operational progress.
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Why Choose Assetnest for Maintenance Tendering?

  • Secure and Scalable: Built on AWS for speed, reliability, and security.
  • Mobile-Friendly: Accessible on Android and iOS devices for flexibility on the go
  • Customisable Dashboards: Tailor insights to your specific needs with interactive visuals.
  • Global Reach: Leverage integrated Google Maps for international projects and asset locations.
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Who Benefits from Assetnest’s Maintenance Tendering?

Assetnest is designed to support a wide range of industries, including:

  • Infrastructure Management: Efficiently tender maintenance jobs for roads, bridges, and rail assets.
  • Facilities Management:Source contractors for HVAC, plumbing, electrical, and other building systems.
  • Healthcare: Tender contracts for critical maintenance in hospitals and clinics.
  • Industrial Operations: Manage tendering for equipment servicing in manufacturing and processing plants.

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+44 (0)2030 867 430

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ASSET MANAGEMENT